Abbreviations

Abbreviations can save you time when using common words or phrases in a form. For example, rather than typing the words "Above Average," you might want to set up an abbreviation of: "aa." Abbreviations are available for all fields on all forms.

Set up an abbreviation for a field:

1. To get to the Abbreviations list, press and hold down the right mouse button in the field and select Abbreviations (or select Field | Abbreviations). The Field Abbreviations box appears as shown in Figure 4-10.

2. Click the Add button. The Edit Abbreviation Dialog appears (see Figure 4-11).

3. Type in the letter(s) you want to use for an abbreviation.

4. Type in the full word or phrase that the abbreviation represents in the box below the abbreviation field.

5. Click on the Save button.

6. As appropriate, click on Exit & Insert or Exit & Don’t Insert.

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Figure 4-10 The Field Abbreviations Dialog

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Figure 4-11 The Edit Abbreviation Dialog

Enter an Abbreviation

TIP: Before you can enter an abbreviation, it must be set up, as described in the previous Section.

To enter an abbreviation’s text into a field:

1. Move the cursor to the field in the form where you would like to enter the abbreviation.

2. Type backslash (\) and the abbreviation and press [Enterż]. The full text for the abbreviation appears in the field.