Navigating the Appraisal Form

TIP: If you have been working on an appraisal recently, you can open it by choosing it from the bottom of the File menu.

Open the appraisal you want to edit using File | Open Form.

To edit text in the open appraisal, select (highlight) the text using the mouse or by holding the Shift key down and using the cursor keys.

1. To navigate around the open appraisal:

• To get to the beginning of your current field, press [Home].

• To get to the end of your current field, press [End].

• To highlight all the text in the appraisal, press [Shift]+[Home] or [Shift] + [End].

2. To make changes, you can do the following:

• Just type to add text to a field.

• To overtype the text in a field, press the [Insert] key and type. To turn overtyping off, press the [Insert] key again.

3. Save your changes by selecting File | Save.

TIP: Windows-standard editing commands are available from the Edit menu and the Toolbar:

TIP: The Cut, Copy, and Paste commands are also available by clicking the right mouse button in the field where you want to use them.

Enter Data into a Form

To enter information in the current appraisal, you will need to type a response into the fields on the form. A field is a blank line with a label. The information you enter on the line will appear on your printed appraisal.

To enter data:

1. The first field in the form will be highlighted and contain a blinking cursor.

2. Type in your text or if there are choices shown on the Hot Key Bar at the top of the screen, press the function key or click on the Hot Key Bar on the screen. (For more information about Hot Keys, see the Common Responses section.

3. If there are common responses available for a field, they are usually displayed in the hot key bar. However, since there is only room for a limited number of responses on the hot key bar, you may also want to check the drop down list that appears when you move the cursor to a field.

4. Press [Tab] to move to the cursor to the next field.

TIP: [Shift][Tab] will move the cursor to the previous field.

REMEMBER: Every so often, save your data by choosing File|Save or clicking the Save button on the Toolbar.

The Save button on the Toolbar

All About Windows Cursors

The cursor is the thing that moves around on your screen when you move the mouse around on your desk. The cursor may look like an arrow, an I-beam, a question mark with an arrow, a caret (flashing square box), or something else, depending on what you are doing.

What some of the different cursors mean:

 I-beam cursor - When the cursor looks like a I-beam, you can position it in a field to enter text. To change the cursor to an I-beam, move it over an entry field.

 Caret (flashing square box) - When the cursor looks like a flashing square box, you can enter text using the keyboard. To change the cursor to a caret, click in a field.

 Arrow cursor - When the cursor looks like an arrow, you can resize windows, choose menu items, choose other windows, etc. To change the cursor to an arrow, move it outside the current appraisal window.

Display a Particular Section of the Form

You can display whichever section (Subject, Neighborhood, PUD, Site) of the form you are working on. You can also display any two sections of the same form by Splitting the Current Window.

To display a particular section of the current form, you can do any of the following:

• Scroll down the form using the scroll bar on the right hand side of the window until you get to the section of the form you want to display.

• To display the section you want to see, click on one of the Section Tabs which run across the bottom of the form window.

• If no Section Tabs appear in the bottom of your appraisal window, choose View | Section Tabs to turn them on.

• Use PgDn and/or PgUp until you get to the section of the form you want to see.

• Choose View | Goto Section, then choose the section you want to display from the menu that appears.

The Toolbar